Handling many projects simultaneously might be tricky, especially for students who want to have it all: scientific research, conferences, or just enough time for hobbies.
Let’s revise insights from Martyna Myszograj, a PhD student at Poznan University of Technology. As a She Is Tech speaker, she shared her academic life experience while studying two majors.

What multitasking is about

Multitasking isn’t a one-size-fits-all approach. While multitasking can boost productivity and adaptability, it risks reduced focus, cognitive overload, and diminished quality if not managed well.

Multitasking might work mostly with easy tasks, e.g., doing dishes while having cookies in the oven, rather than trying to perform a few tasks requiring much focus, like attending a meeting while responding to emails.

The practical multitasking approach is not about performing a few tasks simultaneously. What people really do is task switching — moving between tasks within short timeframes, such as an hour or two. You can also adopt (or have already adopted, without knowing) slow-motion multitasking, which means having multiple projects on the go, allowing you to focus more profoundly on each over time.

Tips for effective multitasking
Here are some strategies to multitask effectively:

• Combine simple tasks. Pair routine activities, like sending emails or organizing files, with lighter periods of the day when intense focus isn’t required.
• Use time blocks. Dedicate specific time slots for focused work and alternate with lighter multitasking to prevent mental fatigue.
• Prioritize tasks. While some prefer to tackle high-priority tasks first, others work better by aligning their tasks with their mood or inspiration for the day. Find what works for you.
• Limit distraction. Minimize interruptions.
• Set clear goals. Formulate clear goals to know what you want to achieve.

Setting SMART goals
Setting goals using the SMART framework— Specific, Measurable, Achievable, Relevant, and Time-Based — can make a significant difference when achieving long-term success. For instance, instead of vaguely deciding to “read more,” consider this SMART goal: “I will read 12 books in one year by reading at least 30 minutes daily, focusing on personal development and fiction genres.” This goal is:

• Specific: It outlines the number of books and daily reading time.
• Measurable: Progress can be tracked monthly.
• Achievable: One book per month is realistic.
• Relevant: Chosen genres align with personal interests and growth.
• Time-based: The goal is tied to a clear, one-year timeframe.

Overcoming obstacles
Of course, even the best plans can face obstacles. These challenges can be external, such as tight deadlines, limited resources, or unforeseen circumstances like illness. They can also be internal, such as procrastination, self-doubt, or a fear of failure. Internal barriers often stem from our mindset but can be addressed intentionally.

Strategies to overcome challenges:

• Break it down. Divide larger goals or problems into smaller, manageable tasks.
• Seek support. Reach out to mentors, colleagues, or communities like She Is Tech, where you can find encouragement and guidance.
• Reframe challenges. View obstacles as opportunities to learn and grow rather than setbacks.
• Celebrate small wins: Regularly acknowledge your progress to maintain a positive mindset.

Staying motivated
Remaining motivated through challenges isn’t always easy. However, setting clear goals, building a routine, and celebrating progress can help you stay on track. It’s important to remember that setbacks are a natural part of any journey. Treat them as opportunities to learn, adjust, and keep moving forward. Even in tough moments, staying positive and focused can make a difference.